Privacy Policy

Change history
Initial issue Trust Board 05 06 18

This Privacy Policy is available at the website owned and operated by Congregational and Charitable Trust Limited (hereinafter referred to as “C&GT”) which is a company registered in England and Wales (registered number 2114948) as a private company limited by guarantee not having a share capital. C&GT’s registered address is at 33 George Street, Wakefield, WF1 1LX. C&GT is a registered charity (Reg. No. 297013) and is therefore regulated by the Charity Commission.

The terms “we”, “us”, “our” and “ours” when used in this Privacy Policy means C&GT. The terms “you”, “your” and “yours” when used in this Privacy Policy mean any user of our Website, enquirer or applicant.

Introduction to Privacy Policy
We are committed to the privacy and confidentiality of information provided by you to us. We process all personal data in accordance with the applicable regulations. The term “Personal Data” refers to personally identifiable information about you, such as your name, job description, date of birth, e-mail address or mailing address. This Privacy Policy describes our current policies and practices with regard to Personal Data we may collect and process about you.
Please note that by submitting Personal Data manually or in electronic form to us and/or by using our Website you give your consent that all Personal Data on each occasion that you submit may be processed by, and/or shared within C&GT, in the manner and for the purposes described in this Privacy Policy.

Notification of changes to this Privacy Policy
We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services. Because of these on-going changes, changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change, we will notify you of the changes via this page. We encourage you to check this Privacy Policy frequently.

Collection of Personal Data including e-mail addresses
You may provide us with your Personal Data in order to receive information or services from us. We may request personal information about you such as your name, postal address, email address, telephone numbers and we may ask for information which enables us to provide a personalised service to you. The information you give us is either manually or electronically stored in our databases.
We may also receive your Personal Data from other members of C&GT, our service providers, agents and advisers. Where Personal Data is disclosed to us by third parties, it is the obligation of the disclosing party to ensure such Personal Data is disclosed with requisite authority and consent and we will process such Personal Data in accordance with this Privacy Policy.

Use of Personal Data
We process your Personal Data and share your Personal Data with other members of C&GT, or others, only for specific and limited purposes. We ask only for data that is adequate, relevant and not excessive for those purposes.

The types of Personal Data which C&GT collects may include:
Your title, name and address
Your contact details
Any information you provide to us so that we can process an application or enquiry

Some of the purposes for collecting Personal Data may include the following:

  • To improve the content and design of the Website.
  • To place you on a mailing list. If you ask to join our mailing list we may send you (including by email) information about C&GT or contact you about our business from time to time.
  • To contact visitors (with their permission) to respond to feedback.
  • To process your application. If you make an application for a grant, we will use any Personal Data you supply in accordance with the General Data Protection Regulations, May 2018 (GDPR), and as advised during the application process. We may use your contact details to keep you informed about our work, (including by email, where an email address has been supplied), unless you have indicated that you would prefer not to receive information from us which is not connected to your application or grant.
  • For the purposes of accounting.
  • To contact you occasionally to inform you of services provided by us. We may contact you by letter, telephone or email for this purpose.To process your request for information or advice.

If you would prefer not to be contacted you can always contact us as described in this policy.

Anonymous data collected through this Website
In addition to the information we collect as described above, we use technology to collect anonymous information about the use of our Website. For example, we use technology to track which pages of our Website our visitors view. This technology does not identify you personally; it simply enables us to compile statistics about the use of our Website.
We use this anonymous data to improve the content and functionality of our Website.

Disclosure of your Personal Data
We do not share with nor distribute your Personal Data to unrelated third parties, except under these limited circumstances:

  • If you have applied for, or hold a grant with us, we will use the information you give us during assessment and during the life of your grant (if awarded) to administer and analyse grants and for our own research purposes. We may give copies of all or some of this information to individuals and organisations we consult when assessing applications, administering the programme, monitoring grants and evaluating funding processes and impacts. These organisations may include accountants and other organisations or groups involved in delivering the project.
  • Unless you have given us your consent to the processing of your Personal Data in accordance with our Privacy Policy (which includes sharing or other disclosing), we will not share or disclose your Personal Data to any unrelated third parties for their own marketing purposes.
  • We may share or transfer the information in our databases to comply with a legal or regulatory requirement.
  • If false or inaccurate information is provided and fraud is identified, details will be passed to fraud prevention agencies.
  • Law enforcement agencies may access and use this information.

Please contact the Data Protection Officer at the address below if you would like to receive details of the relevant fraud prevention agencies.

Data Integrity and Security
We strive to maintain the reliability, accuracy, completeness and currency of Personal Data in our databases and to protect the privacy and security of our databases. The security measures in place on our Website and computer systems, aim to protect the loss, misuse or alteration of the information you provide to us. We keep your Personal Data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or regulatory requirements.

Data Access
Upon receipt of your written request and enough information to permit us to identify your Personal Data, we will (subject to the exceptions to the requirement to disclose under the GDPR) disclose to you the Personal Data we hold about you, for which we may make a small charge.

Requests to delete Personal Data are subject to any applicable legal and regulatory requirements or document retention obligations and any of our current contracts which are still in force.
If you wish to make a subject access request, relating to Personal Data held about you by C&GT, please write to:
Trust Administrator
Congregational & General Charitable Trust Ltd
PO Box 1111
Lincoln, LN5 0WJ

Inaccurate Data
We encourage you to ensure that your Personal Data is accurate and kept up to date so please regularly update any information you have given to us by sending an email to [email protected] or by writing to us.
We will correct, amend or delete any Personal Data that you notify us is inaccurate and notify any third-party recipients of necessary changes.

Links to other websites
Our Website may contain hyperlinks to websites that are not operated by us. Any such hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party websites or any association with their operators. We do not control these websites and are not responsible for their data or privacy practices. We urge you to review any privacy policy posted on any site you visit before using the site or providing any Personal Data about yourself.
Our Website contains hyperlinks to other pages on our Website. We may use technology to track how often these links are used and which pages on our website our visitors choose to view. Again, this technology does not identify you personally – it simply enables us to compile statistics about the use of these hyperlinks.

We hope you will be delighted with our services. If you no longer wish to receive information from us and want to be removed from our standard mailing list you can by email or post by contacting us at the address given below. Please allow twenty-eight days for the unsubscribe process to be completed. Remember that by stopping the information that you receive from us may not benefit you.

Governing Law
This Privacy Policy forms part of our Website Terms of Use and as such shall be governed by and construed in accordance with the laws of England and Wales. You agree to submit any dispute arising out of your use of this Website to the exclusive jurisdiction of the courts of England and Wales.

We welcome comments about this Privacy Policy. If you have any questions about this Privacy Policy, or any part of our service, you may contact us by emailing [email protected] or in writing to us at:
Congregational & General Charitable Trust Ltd
PO Box 1111